P P O

Project Procurement Outsourcing

PPO is a sub-segment of Business Process Outsourcing (BPO) wherein specific and non-primary business function of Project Procurement is outsourced to a third-party service provider.

U

Unique Business Model

After being associated with Hospitality Project Procurement for more than a decade and based on extensive feedback and suggestions from various owners and developers, Red Carpet Hospitality has created a new and unique business model of Project Procurement by offering PPO (Project Procurement Outsourcing) services.

A

Agile Methodology

Our PPO model follows the Agile Methodology of project management wherein the entire procurement process is divided into 6 Modules and Each Module is divided into smaller components. Each component is further divided into tasks which are grouped together and handled by small teams based at our office in Bangalore, India.

F

Flexibility

Our model provides flexibility to the clients for retaining our service for one, more than one or all modules. The model also provides the option of having time gaps between various modules.

P

PAYG – Pay As You Go

Based on the nature of the project (number of line items to be procured) each module takes a specific duration and the fee for that module is directly related to the duration of the module completion. Client pays only for the modules subscribed to.

Red Carpet P P O

Project Procurement Outsourcing

New and unique model for Project Procurement Management of Hospitality, Healthcare and Education projects

 
 

P P O - Key Features

01

MODULES, COMPONENTS & TASKS

Procurement Process is broken down into Modules, Components and Tasks. Tasks are grouped together and handled by small teams using Agile Methodology.

02

MANAGED FROM BANGALORE, INDIA

Process is managed by Red Carpet PPO team in Bangalore, India. Outsourcing the Job to India offers a tremendous cost and quality advantage.

03

FEE STRUCTURE
 

Pay as you use/ Modular pricing option available for the client.

Fee is proportional to no of items to be procured and the duration for each module.

04

ADD OR REMOVE MODULES

Avail services for one, more than one or all modules – as and when required.

Implementation of modules can be staggered over time.

05

POINT OF CONTACT (POC)

Project is managed by the PPO team in Bangalore. Client POC is available in client geography.

P P O - Modules

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01

02

Mock-up Setup / Material
Presentation

03

Tendering and Contract Management

05

Production, 
Delivery and Installation

04

Cost Plan & Budget

Payments Management

04

Asset Register Compilation

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Modules & Components

PAYMENTS MANAGEMENT

4.

  • Proforma Invoice Consolidation

  • Advance Payments Co-ordinations

  • Setting up of Letter of Credit

  • Drawdown Schedule and Fund Flow Plan

  • Expenditures Tracking & Reporting

  • Consolidate progressive or final invoices

  • Co-ordinate for payments

  • Documentation and Reports

COST PLAN & BUDGET

1.

  • Drawings Review

  • Specification Review

  • Quantity Review

  • Item Categorization

  • Ascertaining BOQ

  • Estimating Budget Value

  • Project Procurement Schedule

3.

TENDERING & CONTRACT MANAGEMENT

  • Alternate Equivalent Product Discovery

  • Sample Sourcing and Approval

  • Vendor Identification & Pre-Qualification

  • Pre – Tendering

  • Tender

  • Techno commercial Evaluation

  • Negotiation and Vendor Finalization

  • Purchase Order / Contract

5.

PRODUCTION, DELIVERY & INSTALLATION

  • Production Monitoring

  • Delivery Scheduling

  • Shipping & Logistics

  • Warehousing

  • Multiparty Coordination

  • Placement and Installation

  • Approvals and Certification

6.

ASSET REGISTER COMPILATION

  • Manuals and Warranty Documentation

  • Asset Coding

  • Asset Tagging

  • Reconciliation and Certification

  • Register Preparation

  • Handover and Closure

2.

MOCK-UP SETUP/ MATERIAL PRESENTATION

  • Drawings, Specification, Quantity Review

  • Ascertaining BOQ

  • Vendor Pre-Qualification

  • Ordering & Payments

  • Production Monitoring

  • Logistics and Delivery Co-ordination

  • Installation

  • Review & Presentation Report

Agile Methodology for Project Management

Red Carpet PPO has adapted the iterative approach of Agile Project Management for planning and guiding project processes. 

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PROJECT

Each Project is divided into modules.

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MODULES

Modules are broken up  into components

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COMPONENTS

Components are further subdivided into smaller tasks.

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PROJECT DELIVERED

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PRINCIPALS

Modules are put together for project delivery.

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PROJECT MANAGER

Components are assembled back into modules

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TASKS

Tasks are assigned to various project teams

PROJECT CO-ORDINATORS

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Tasks which have been accomplished are put together to complete the components.

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P P O - Fee Structure

The PPO Fee Structure is highly flexible and gives enough room to plan and stagger the services as per the pace of the project.

1

Modular
  • Flexibility to select one, more than one or all modules.

  • Overall fees gets reduced with more modules selected.

  • Modules can be selected in random order.

2

Time Boxed
  • Modules are completed in fixed time duration.

  • Modules such as Payment Management and Production, Delivery & Installation span the duration of project.

3

Flexible
  • Duration and Fee can be extended on Pro-Rata basis.

  • Modules can be added or removed.

  • Add-ons can be plugged in to various modules.

 

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